Accounts Payable Specialist

Company Name:
Arthur J. Gallagher & Co.
Arthur J. Gallagher & Co., one of the world's largest insurance brokers, provides a full range of retail and wholesale property/casualty (P/C) brokerage and alternative risk transfer services globally, as well as employee benefit brokerage, consulting, and actuarial services in the United States. We also offer claims and information management, risk control consulting, and appraisal services to clients around the world.
At Arthur J. Gallagher Risk Management Services (AJGRMS), we deliver a full range of insurance and risk management products and services, including traditional and loss-sensitive coverages, captives, alternative risk solutions, and financial products, from offices throughout the United States and Canada, and operations in Bermuda and Puerto Rico.
Position Summary:
This position reports to the Accounts Payable Manager. As an Accounts Payable Specialist this position is responsible for payable processes related to premiums to Insurance markets, commission payment to brokers, return premiums to clients, market relations, timely discrepancy resolution and other accounting functions with an emphasis on customer service, research and analysis and complex problem resolution. Communicate and work closely with the Off-Shore Team.
Essential Duties and Responsibilities:
Serve as primary contact with assigned insurance markets; focus on expedient resolution of billing discrepancies, obtain missing carrier invoices/statements from Insurance markets/branches in order to achieve three-way-match status and timely disbursement.
Demonstrate working competency in utilizing Epic, our agency management system, and any additionally acquired/assigned agency management systems.
Perform all duties in compliance with Sarbanes-Oxley, Corporate Financial Policy, BSD Policy and Departmental Procedures
Demonstrate understanding and proficiency with Repository of Carrier Knowledge (RoCK).
Complete pre-month-end and month-end processes, duties, exhibits and reports as assigned including but not limited to FPM required reports.
Develop close working relationships with markets, producers, CSRs and those who you must partner with in order to achieve your position goals.
Partner with Off-Shore team in order to execute all steps in the payables process.
Request invoices and supporting documents from carriers/branches in a timely fashion; follow-up until received or escalated in accordance with procedure.
Respond to internal and external customer inquiries in a timely manner.
Analyze research and resolve problems.
Thoroughly review disbursement packages for accuracy prior to check preparation.
Provide direct support to the Manager of Accounts Payable and the Senior Accounts Payable Specialist as requested.
Participate in and support all related and cross-functional initiatives
Other Functions:
Contribute to a cooperative team environment in which cross functions are assumed as necessary in order to meet department deadlines and goals.
Maintain accounting support files.
Support and implement process efficiencies.
Participate in tasks as assigned for conversion, merger and acquisition integration as they relate to the accounts payable process.
Other duties as assigned.
Job Requirements:
Experience & Knowledge
High School diploma required; some accounting-related college courses preferred.
Minimum 2 years accounts payable or similar accounting process experience.
Minimum 2 years of insurance brokerage accounting experience preferred.
Proficient in Excel, Word.
Agency management system experience strongly desired.
Competencies (Skills & Abilities)
Strong analytical and problem solving skills.
Exceptional attention to detail.
Strong sense of urgency and ability to prioritize issues.
Excellent verbal and written communication skills.
Demonstrated customer service focus.
Strong teamwork orientation; willingness to help larger team meet goals and responsibilities.
Ability to interact effectively with all levels of staff.
Demonstrated ability to take initiative and achieve results in a fast-paced and changing environment
Working Conditions
Ability to work additional hours as needed to meet individual, team and department goals.
On rare occasions day-trip travel may be necessary.
U.S. Eligibility Requirements:
Interested candidates must submit an application and resume/CV online to be considered
Must be 18 years of age or older
Must be willing to submit to a background investigation; any offer of employment is conditioned upon the successful completion of a background investigation
Must have unrestricted work authorization to work in the United States. For U.S. employment opportunities, Gallagher hires U.S. citizens, permanent residents, asylees, refugees, and temporary residents. Temporary residence does not include those with non-immigrant work authorization (F, J, H or L visas), such as students in practical training status. Exceptions to these requirements will be determined based on shortage of qualified candidates with a particular skill. Gallagher will require proof of work authorization
Must be willing to execute Gallagher's Employee Agreement or Confidentiality and Non-Disclosure Agreement, which require, among other things, post-employment obligations relating to non-solicitation, confidentiality and non-disclosure
Gallagher offers competitive salaries and benefits, including: medical/dental/vision plans, life and accident insurance, 401(K), employee stock purchase plan, educational expense reimbursement, employee assistance program, flexible work hours (availability varies by office and job function) training programs, matching gift program, and more.
Gallagher believes that all persons are entitled to equal employment opportunity and does not discriminate against nor favor any applicant because of race, color, religion, sex, age, veteran status, disability, national origin, or any other legally protected status. Equal employment opportunity will be extended in all aspects of the employer-employee relationship, including, but not limited to, recruitment, hiring, training, promotion, transfer, demotion, compensation, benefits, layoff, and termination. In addition, Gallagher will make reasonable accommodations to known physical or mental limitations of an otherwise qualified applicant with a disability, unless the accommodation would impose an undue hardship on the operation of our business.

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